The Top 25 Best AI Notetakers & Meeting Assistants of 2026

The Ultimate Guide to AI Productivity 

In 2026, AI has transformed the way we take notes, remember information, and manage knowledge.
Today’s best AI tools go far beyond transcription; they summarize, organize ideas, create tasks, extract insights, map knowledge, and even turn raw thinking into polished writing.

As powerful as today’s AI notetakers are, the next wave of innovation promises even more transformative capabilities. We’re already seeing early signs of assistants that can understand context across entire projects, not just single meetings, predict follow up actions with greater accuracy, and collaborate proactively by drafting documents, emails, and agendas before you even ask. Future tools may offer deeper emotional intelligence, multilingual real time translation with near human nuance, and seamless integration across every device and platform you use. In short, the AI meeting assistants of tomorrow won’t just record your conversations, they'll help drive your work forward.

Yet the landscape splits into two major categories:

1. AI Notetakers (Notetaking first tools)

These tools help you think, write, structure information, and manage knowledge (e.g., MindNote, Notion, Obsidian, Mem).

2. AI Meeting Assistants (Conversation first tools)

These tools capture calls, transcribe conversations, and auto generate action items (e.g., MindNote, Fireflies, Sembly, Otter).

This guide highlights the Top 25 AI Notetakers & Meeting Assistants of 2026, combining both worlds so you can choose the perfect hybrid workflow.

1. MindNote 

The All-in-one AI Notetaking + Meeting Assistant Hybrid

MindNote combines the flexibility of a modern AI notetaker with the power of a meeting assistant. It lets you capture information from areas that don’t allow copying and pasting, resulting in a productivity increase of up to 30%, while also enabling you to write up to ten times faster.

Best for: Students, researchers, entrepreneurs,  professionals, B2B teams, personal life.

Key Features:

• Smart prompt editing

• Real time meeting transcription (Zoom, Google Meets and Microsoft teams)

• Video-to-text

• Image-to-text

• Speech-to-text

• Color and group organization

• Text-to-speech

• Export as (e.g. Markdown ,.doc,. pdf)

Free Trial: 3 days
Price: Freemium; Pro $9.99/mo; $100/zear
Website: https://www.mindnote.online/

Reviews: 3.7 TrustPilot

AI NOTETAKERS (Notetaking first systems)

2. Notion 

The Modular Workspace That Thinks Alongside You
Notion AI deeply integrates into Notion’s flexible workspace, turning any page into an intelligent collaborator. Whether you're writing emails, brainstorming product ideas, drafting project plans, or taking meeting notes, the AI can generate content, refine tone, and provide structure. It can summarize long documents or meeting recordings into concise takeaways, extract action items or decisions, and even translate between languages while preserving nuance. In addition, its Q&A capabilities let you ask questions about your Notion pages, the AI draws from your existing workspace to give contextual answers. This makes Notion AI ideal for teams and creators who want their notes, tasks, and writing all in one intelligent place.

Key Features:
AI content generation
• Summarization of long docs / notes
• Action‑item extraction
• Natural‑language Q&A within your workspace
• Brainstorming / ideation support
• Tone & style editing
• Multilingual translation rrmx.com+1

Best for: Startups, Teams, product managers, writers
Why it’s great: AI summaries, rewriting, brainstorming, structured doc generation
Free Trial: Yes
Price: Notion plan + $10/mo AI add-on
Website: notion.so
Reviews: TechRadar, PCMag

3. Obsidian + AI Plugins

Local‑First Knowledge Vault Supercharged With AI
Obsidian isn’t just a plaintext note app  with the right AI plugins, it becomes an intelligent knowledge powerhouse.
Plugins like AI Summarize let you chunk long notes and generate high quality summaries directly in your vault, with options to insert them below the selected text, at the top of your note, or in frontmatter.
GitHub+1 The Obsidian Copilot plugin gives you a chat like interface with AI (OpenAI, local models via Ollama/LM Studio), letting you ask questions, rewrite selected text, or even generate new content, all within Obsidian itself. bestofai.com+1 Meanwhile, the AI Assistant plugin supports “Chat Mode” (conversation) and “Prompt Mode” (apply commands to selected text), plus image generation (DALL·E) and speech‑to‑text (Whisper) for rich note enhancement. Obsidian Forum This setup is perfect for users who value privacy, want local model support, and need a deeply connected knowledge graph.

Key Features:
Vault aware chat
• Summarization with chunking
• Multiple insertion modes (selection, frontmatter)
• Support for local and cloud models • Image generation
• Speech-to-text
• Custom prompt templates
• Contextual rewriting

Best for: Researchers, developers, PKM power users
Why it’s great: Local-first privacy + powerful AI plugins for summarization & linking
Free Trial: Not needed free
Price: Free; Sync/Publish $8–$10/mo
Website: obsidian.md
Reviews: PKM community, YouTube reviewers

4. Mem AI

The Memory That Organizes Itself
Mem AI is built around the idea that notes should surface themselves not the other way around. As you write or capture ideas, Mem automatically tags, links, and groups related content, creating a living knowledge graph that evolves organically. Its AI search understands meaning, not just keywords, so you can query past notes naturally (“what was my idea about budgeting last month?”) and get relevant results. Mem also proposes related notes and insights, helping you rediscover connections you forgot you made. On top of that, it can generate summaries, suggest action items, and help with writing when you need to turn your thoughts into more formal text. For users who don’t want to maintain a rigid folder structure, Mem feels like a second brain that truly remembers.

Key Features:
Automatic tagging & categorization
• Semantic / natural language search
• Contextual note linking
• Related note suggestions
• Auto summarization
• Action‑item & task generation
• Smart reminders

Best for: People who want notes that organize themselves
Why it’s great: AI organizes ideas, builds connections, writes summaries automatically
Free Trial: Yes
Price: ~$15/mo
Website: mem.ai
Reviews: G2, PKM bloggers

5. Evernote AI (2026)

The Classic Notebook Reinvented With AI Power
Evernote’s AI upgrade brings generative writing, smart summarization, and semantic understanding to its established notebook format. With AI Edit, you can highlight any text block and ask the AI to rewrite, summarize, expand, or change tone turning rough ideas into polished paragraphs. Its Semantic Search lets you find notes based on meaning, not just words, so even vague recollections can lead you to the right content. In meeting workflows, Evernote’s AI can transcribe conversations, label speakers, and generate clean summaries plus action items. There’s also an automatic note cleanup function: if your notes are messy or fragmented, the AI can reorganize them into structured, readable format. Combined with Evernote’s rich media support, it becomes a seamless assistant for both brainstorming and meeting capture.

Key Features:
AI rewriting & tone adjustment
• Summarization
• Semantic search
• Meeting transcription & speaker detection
• Action item extraction
• Note cleanup & reformatting • Rich media integration

Best for: Users who love the classic Evernote structure
Why it’s great: AI summaries, auto categorization, rewritten notes
Free Trial: 7 days
Price: $14.99/mo+
Website: evernote.com
Reviews: PCMag, TechRadar

6. Logseq + AI Extensions

Structured Thinking with AI Enhanced Outlines
Logseq, with its outliner-based interface, is already a favorite for thinkers who like bullet points and graph-style relationships. By adding AI extensions, you unlock even more power: the AI can summarize long outlines, clean up bullet lists, extract tasks, and answer questions based on your graph. Because Logseq’s structure is inherently hierarchical, the AI can suggest where to link related bullets, propose backlinks, and refine your thought architecture. For knowledge workers who want a hybrid of classic PKM and generative assistance, Logseq + AI makes it easy to turn daily journaling, research, or project planning into an intelligent, evolving system.

Key Features:
AI summarization
• Bullet clean-up & restructuring
• Auto-backlink suggestions
• Semantic Q&A across your graph
• Task extraction, contextual rewriting
• Natural-language queries

Best for: Outliners & thought structuring enthusiasts
Why it’s great: AI search, auto summaries, backlink enhancements
Free Trial: Free; paid AI features via plugins
Price: Free + optional add ons
Website: logseq.com
Reviews: Reddit PKM threads

7. Reflect Notes

Clean, Fast Notetaking With a Smart Knowledge Graph
Reflect is designed to be fast, minimal, and beautifully simple but don’t let that fool you: behind the scenes, its AI is working hard to help you organize. As you write, Reflect’s AI suggests tags, surfaces related notes, and builds a visual graph so you can see how everything connects. It generates summaries of your entries, helping you distill your thoughts, and lets you create links between ideas organically. In addition, its design supports distraction free writing and lightweight navigation, making it ideal for thinkers who prefer speed and clarity over complexity. Reflect supports cross device sync so your knowledge graph travels with you, and the UI is polished to make returning to your ideas a joy.

Key Features:
Automatic AI tagging
• Related note suggestions
• Knowledge graph visualization
• AI summarization
• Clean, minimal UI
• Cross-device sync
• Fast link creation

Best for: Minimalists who want clean, fast notes
Why it’s great: AI tagging, summaries, knowledge graph
Free Trial: 14 days
Price: ~$10/mo
Website: reflect.app
Reviews: Bloggers & productivity creators

8. NotebookLM (Google)

Your Personal AI Research & Study Partner
NotebookLM, from Google, is built for deep learning: upload lecture slides, PDFs, articles, and other source materials, and its AI transforms them into structured study guides, summaries, and concept explanations. You can ask it questions about your materials, and it gives context aware answers by referencing the sources you provided, making it perfect for students, researchers, or lifelong learners. The AI can generate outlines, explain complex topics, and highlight key points turning raw academic content into digestible, organized insights. With Google’s infrastructure behind it, NotebookLM feels like having a tutor available on demand.

Key Features:
Document upload & ingestion
• Q&A over your sources
• AI study guide generation
• Concept explanation
• Outline creation
• Summaries of readings
• Citation aware responses

Best for: Students & researchers
Why it’s great: Upload sources → get AI study guides, summaries, concept explanations
Free Trial: Free with Google One AI
Price: Included in Google One AI Premium
Website: one.google.com/notebooklm
Reviews: SummarizeMeeting blog

9. Bear + AI (2026 update)

Elegant Writing Wrapped in Generative Intelligence
Bear is already beloved for its beauty and simplicity; with its 2026 AI update, it becomes a creative writing companion. The AI can rewrite your sentences to match different tones whether you need a professional email, a warm journal entry, or a polished blog post. It can summarize lengthy notes, suggest improvements, generate ideas, or expand on your initial thought. Bear’s tag based system remains, making organization intuitive, while Markdown support ensures portability. For creatives, writers, and anyone who enjoys a clean, distraction free writing environment, Bear + AI means better writing with less effort.

Key Features:
AI rewriting & style change
• Summaries
• Idea generation
• Expansion & elaboration
• Tag organization
• Markdown compatibility
• Clean UI

Best for: Writers & creatives
Why it’s great: AI rewriting, note summaries, creativity assistance
Free Trial: Yes
Price: ~$3/mo
Website: bear.app
Reviews: iOS community, YouTube PKM reviewers

10. UpNote AI

Gentle, Affordable Notetaking With Smart AI Help
UpNote AI brings generative intelligence to a notetaking app that prioritizes simplicity and elegance. You can jot down ideas, lecture notes, or personal thoughts, then ask the AI to clean up grammar, restructure text, generate summaries, or pull out key topics. The app’s design is uncluttered and calming, allowing you to focus on your writing without distractions. Despite its lightweight feel, UpNote supports offline access, rich themes, and cross device sync, making it both powerful and accessible. Its low cost AI tier or lifetime option is a big win for students or writers who want smart features without a heavy monthly commitment.

Key Features:
AI clean up & editing
• Summaries
• Topic extraction
• Grammar improvement
• Offline mode
• Themed interface
• Cross device sync

Best for: Students & personal writers
Why it’s great: AI clean ups, summaries, topic extraction
Free Trial: Free tier
Price: ~$0.99/mo or lifetime
Website: upnote.com
Reviews: App Store reviews

11. Amplenote AI

Where Thought Becomes Action, Seamlessly
Amplenote bridges notetaking and task management in an elegant, deeply integrated way. With AI, you can write your thoughts, and the system helps you extract tasks, turn ideas into action items, and autogenerate structured to dos from your notes. It summarizes discussions or long form writing, and helps you prioritize what matters with smart scoring and filters. The interface supports daily planning, future scheduling, and cross linking so you can connect your ideas to projects. For people who think in tasks as much as in notes, goal setters, knowledge workers, and productivity focused users Amplenote AI feels like a personal assistant that organizes both your ideas and your to dos.

Key Features:
Note to task conversion
• AI summarization
• Action item extraction
• Task prioritization
• Smart filtering
• Backlinks between notes & tasks
• Daily / future planning

Best for: Task + note hybrid users
Why it’s great: AI note generation + task linking
Free Trial: Yes
Price: ~$6–$12/mo
Website: amplenote.com
Reviews: Productivity bloggers

12. Roam Research AI

Networked Thought, Supercharged With Generative Intelligence
Roam’s core strength lies in how it connects ideas via backlinks and graph view its AI enhancements take that further. Roam AI aids in writing by generating summaries of linked thought clusters, outlining topics based on your graph, and suggesting connections between ideas you might not have considered. It can rephrase text, brainstorm new concepts, and propose outlines for deep dives into your network of notes. Because Roam is built around a web of interconnected nodes, the AI can lean on that structure to surface context aware suggestions, helping you explore your thinking more deeply and generate richer insights.

Key Features:
Graph‑aware summarization
• Backlink discovery & suggestion
• Outlining
• AI writing (rewriting, expansion)
• Contextual ideation
• Deep graph exploration

Best for: Networked thinkers
Why it’s great: AI augmenting Roam’s backlinking system
Free Trial: 31 days
Price: ~$15/mo
Website: roamresearch.com
Reviews: PKM thought leaders

AI MEETING ASSISTANTS (Conversation first systems)

13. Fireflies.ai

Automated Meeting Intelligence That Joins & Synthesizes
Fireflies.ai joins your virtual meetings (Zoom, Teams, Google Meet) automatically, records audio, and transcribes everything in real time. After the meeting, its AI analyzes the conversation to generate a clean summary, extract action items, tag key topics, and highlight decisions. It syncs with major CRMs (Salesforce, HubSpot, etc.), making it especially useful for sales and customer success teams who need reliable documentation. You can search past meetings, share transcriptions, and revisit insights instantly all without lifting a finger during the call.

Key Features:
Auto join meetings
• Real time transcription
• Smart summaries
• Action item extraction
• Decision tracking
• CRM integration
• Speaker identification

Best for: Sales & customer success
Why it’s great: Auto join calls, summaries, CRM sync
Free Trial: Free tier
Price: $10–$19/mo
Website: fireflies.ai

14. Sembly AI

Enterprise Grade Notes With Actionable Insights
Sembly is built to turn your meetings into structured, operational knowledge. It records conversations, transcribes them, and identifies critical elements like tasks, decisions, and next steps. Its AI also captures participant sentiment and supports multilingual transcription, making it ideal for international teams. After the meeting, you get a digest that can be shared with stakeholders complete with a list of action items, project summary, and follow up points. Its business friendly integrations and enterprise focus allow managers and team leads to drive accountability and ensure nothing slips through the cracks.

Key Features:
Multilingual transcription
• Action item & decision detection
• Sentiment & participant analysis
• Meeting summary
• Shared meeting digests
• Integration with project tools

Best for: Enterprise teams who need actionable notes
Why it’s great: Tasks, decisions, project summaries, multilingual
Free Trial: Free plan
Price: Pro ~$10–$15/mo
Website: sembly.ai

15. Otter.ai

Real‑Time Transcription Meets Smart Summarization
Otter.ai captures spoken conversation in real time accurately attributing speech to different speakers, generating timestamps, and allowing live editing. Once the meeting ends, its AI processes the conversation into bullet summaries, keywords, and action points so you don’t have to dredge through full transcripts. It also supports slide capture, letting you align transcript content with what was shown during the meeting. Whether you’re a student, a researcher, or part of a meeting heavy team, Otter’s mix of live transcription and contextual insight helps ensure important ideas are captured, categorized, and remembered.

Key Features:
Live transcription
• Speaker labeling
• Timestamped notes
• Keyword extraction
• Action item detection
• Slide capture integration
• Real time editing

Best for: Students & meeting heavy teams
Why it’s great: Live transcription, speaker detection
Free Trial: Free tier
Price: $10–$17/mo
Website: otter.ai

16. Avoma

AI Assistant + Coaching Tool for Sales & Revenue Teams
Avoma not only transcribes calls in real time but also provides powerful analytics that help sales, customer success, and ops teams improve performance. Its AI identifies talk ratios (who spoke when), sentiment, engagement, and key topics. After the meeting, you receive summary notes, action items, and decision logs but beyond that, Avoma helps you coach your team by highlighting how well reps performed, where they can improve, and what strategies work best. With these insights, managers can drive better meetings, more efficient calls, and stronger follow up.

Key Features:
Real time call insights
• Transcription
• Talk-ratio analytics
• Sentiment & engagement
• AI summary
• Coaching dashboards
• Action item & decision extraction

Best for: Revenue operations
Why it’s great: Real-time transcripts + actionable insights
Free Trial: 14 days
Price: ~$19/mo+
Website: avoma.com

17. Grain

Highlight-Driven Video Summaries & Team Knowledge Sharing
Grain is tailored for video-first teams: it captures key moments from calls and meetings, turning them into shareable video highlights. While you talk, its AI identifies important statements, decisions, or themes then you can clip them into short, digestible video snippets. These highlights are automatically summarized into text, making it easy to share insights, replay key ideas, or distribute takeaways to people who were absent. Grain also supports team libraries, so knowledge captured in one meeting can benefit the whole organization.

Key Features:
Auto highlight detection
• Meeting clip generation
• Transcription
• AI summary of highlights
• Shareable video snippets
• Team library & collaboration

Best for: Teams who share video highlights
Why it’s great: AI highlights, summary snippets
Free Trial: Free tier
Price: ~$29/mo
Website: grain.com

18. Fathom

Unlimited Free Meeting Capture With Simplicity & Insight
Fathom enables free, unlimited recording of video or audio calls. Its AI listens in, captures key moments, and produces succinct highlights and summaries with just one click. You don’t need to worry about storage or quotas: all your meeting data lives in Fathom’s dashboard, where you can search past calls, revisit insights, and export notes to your docs or CRM. This makes it a go-to for individuals or small teams who need a no-fuss, reliable way to capture information from every conversation.

Key Features:
Unlimited meeting recording
• Highlight capture
• Summary generation
• Searchable meeting history
• Export to docs / CRM
• Clean, intuitive UI

Best for: Anyone needing a simple free meeting assistant
Why it’s great: Unlimited meetings, one-click highlights
Free Trial: Free forever tier
Price: Teams ~$19/mo
Website: fathom.video

19. tl;dv

Async-First Meeting Recording With Timestamped Context
tl;dv (pronounced “told‑you‑de‑v”) is built for teams that value async collaboration. It records video calls, timestamps key sections, and generates short summaries per timestamp so you can quickly navigate to the most important moments. It supports multiple languages and integrates with popular tools like Notion, Slack, and Google Drive, making it easy to dump highlights or transcripts into your workflow. For remote-first or hybrid teams who want to minimize meeting overload but maximize value, tl;dv’s strategy of “record, timestamp, share” is game-changing.

Key Features:
Timestamped summaries
• Multilingual transcription
• Highlight extraction
• Export to Notion / Slack / Drive
• Video recording
• Shareable summary links

Best for: Async video-first teams
Why it’s great: Timestamp summaries, multilingual
Free Trial: Free plan
Price: ~$25/mo
Website: tldv.io

20. Notta

Global Meeting Intelligence With Translation Power
Notta combines transcriptions and real-time translation to make multilingual meetings accessible. When people speak, Notta’s AI not only captures the transcript, but can translate into another language in near real time turning conversations into accessible text for global teams. After the call, you get clean summaries, action items, and a written transcript. Notta is ideal for cross border teams, international clients, and those who want to keep a multilingual record of what was said.

Key Features:
Real-time transcription
• Real-time translation
• Action item suggestions
• Summaries
• Multi-speaker detection
• Export to text formats

Best for: Multilingual teams
Why it’s great: Transcription + translation
Free Trial: Yes
Price: Tiered plans
Website: notta.ai

21. MeetGeek

Meetings With Metrics, Summaries & Strategic Insight
MeetGeek records your meetings and produces AI summaries that highlight decisions, tasks, and important themes. What sets it apart is its focus on analytics: you get KPIs around how people speak, how often decisions are made, and how actionable a meeting was. This helps leaders track not just what was said, but how effective the conversation was. For organizations striving to make meetings purposeful rather than perfunctory, MeetGeek provides the insight tools to improve engagement, productivity, and follow up.

Key Features:
Action item & decision detection
• AI summarization
• Meeting analytics & KPIs
• Speaker insights
• Tagging & categorization
• Dashboard view

Best for: Teams wanting KPI insights
Why it’s great: Summaries + performance metrics
Free Trial: Free plan
Price: Paid plans available
Website: meetgeek.ai

22. Zoom AI Companion

Built-In Zoom Intelligence Without Leaving the Platform
Zoom’s native AI Companion brings smart recap and insight directly into your Zoom experience. Without needing third party tools, you can get key takeaways, action items, and email drafts generated automatically after a call. The AI listens, captures relevant moments, and surfaces decisions or tasks as part of your meeting summary. Because it's integrated within Zoom, there's no extra setup, participants don’t need to join a special bot, and everything stays within the Zoom ecosystem. This makes it perfect for organizations already deeply invested in Zoom as their meeting platform.

Key Features:
Smart recap generation
• Action item extraction
• Decision highlighting
• Email draft suggestions
• Native integration with Zoom chat & calendar
• Seamless UX

Best for: Zoom-first organizations
Why it’s great: Built in AI summaries
Free Trial: Depends on Zoom plan
Price: Included in some plans
Website: zoom.us

23. Tactiq

Lightweight Transcript Highlights & Exports for Students & Educators
Tactiq captures live transcripts from video meetings (Google Meet, Zoom, etc.) and turns them into clean, highlight-based notes. As the conversation unfolds, you can highlight important lines; afterward, you get a curated summary that you can export to Notion, Google Docs, or other tools. For students, educators, and meeting heavy professionals, Tactiq offers a low friction way to turn spoken content into usable, shareable knowledge.

Key Features:
Live transcription
• Highlight marking
• Summary generation
• Export to Notion / Google Docs
• Template support
• Speaker tracking

Best for: Students & educators
Why it’s great: Highlight-based summaries, exports to Notion
Free Trial: Free tier
Price: Premium upgrades
Website: tactiq.io

24. Read.ai

Deep Conversation Analytics & Emotional Insight for Teams
Read.ai goes beyond simple transcription by analyzing conversation dynamics: it tracks sentiment, engagement, talk-time, and participation to help teams understand not just what was said, but how. After the meeting, you get a rich summary with insights on speaker behavior, emotional tone, and conversation balance. This is especially valuable for coaching, leadership, or customer success teams who want to improve how they communicate not just what they communicate.

Key Features:
Sentiment analysis
• Engagement metrics
• Talk-time analytics
• AI meeting summary
• Participation tracking
• Coaching insights

Best for: Coaching & team performance analysis
Why it’s great: Sentiment, engagement, talk time analytics
Free Trial: Yes
Price: Depends on plan
Website: read.ai

25. Supernormal

Auto-Join Meetings & Generate Structured Notes Automatically
Supernormal is built for teams that want polished, structured meeting documentation without manual effort. It can auto-join your video calls, transcribe the conversation, and generate notes that highlight decisions, tasks, and follow up steps. The AI organizes content into a clean, shareable format complete with bullet points, timelines, and action items making it easy to distribute meeting outcomes. Supernormal also integrates with calendars and productivity tools, so your notes end up exactly where they’re needed. It’s ideal for teams who want consistent, high-quality documentation without the admin burden.

Key Features:
Auto-join meetings
• Transcription
• Decision & action item extraction
• Clean note formatting
• Timeline generation
• Calendar / productivity tool integration

Best for: Teams wanting structured meeting notes
Why it’s great: Auto join, decision summaries, action items
Free Trial: Free tier
Price: ~$9–$15/mo
Website: supernormal.com